Coordinator, OR Materials Management

Company: Vail Valley Medical Center
Location: Vail
Posted on: June 7, 2021

Job Description:

POSITION PURPOSE: The OR Materials Coordinator supports Vail Healths perioperative services by analyzing data to ensure appropriate stock levels to sustain daily operations. Oversees a team providing supply support to perioperative staff and supports the delivery of excellent patient care. This role will be located at the new DIllon Health Center. ESSENTIAL JOB FUNCTIONS: Provides day-to-day accountability for supply inventories, monitoring volumes, flow, and sourcing. Analyzes product usage and oversees all additions, deletions, and changes to par levels and supply locations. Supervises a team, monitoring productivity and organizing workflow and responsibilities to ensure that employees understand and properly execute their duties. Sets work schedules, reviews and maintains task sheets, resolves personnel issues, and provides constructive feedback and coaching. Uses reports, data analytics, and strong attention to detail to anticipate supply needs and independently make decisions regarding supply shortages. Keeps supply chain management informed and communicates potential interruptions to perioperative team leaders. Coordinates receipt of deliveries and reconciles receipts against purchase orders, and reviews and resolves issues with invoices. Reviews reports to identify pricing or quantity discrepancies and confirms that discrepancies are resolved. Ensures compliance with regulatory bodies for proper storage and delivery of supplies as well as recalled or suspended inventory products. Closely coordinates with perioperative and other clinical staff and takes personal responsibility for customer satisfaction and service excellence. Works with Supply Chain leadership to develop and implement system-wide standardized inventory control and cycle counting strategy to provide appropriate financial controls and management. Organizes multiple projects and schedules to meet demand and shifting priorities and performs challenging tasks efficiently and effectively. Understands, communicates, and implements continuous process improvement strategies (e.g. Lean methodology) to all staff, and promotes the ongoing strategic vision and goals of Vail Health and the Materials Management Department. Role models the principles of a Just Culture and Organizational Values. Perform other duties as assigned. Must be HIPAA compliant. MINIMUM QUALIFICATIONS: Experience: 2 years in a leadership role required 5 years inventory experience preferred, healthcare industry a plusPerioperative supply experience, Allscripts Supply Chain Management Software, and PYXIS administrator preferred. License(s): Current, valid drivers license and ability to pass Vail Healths Department of Motor Vehicle Report criteria required. Computer / Typing: Must possess, or be able to obtain within 90 days, the computer skills necessary to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc. Education: Bachelors degree preferred. POSITION PURPOSE: The OR Materials Coordinator supports Vail Health's perioperative services by analyzing data to ensure appropriate stock levels to sustain daily operations. Oversees a team providing supply support to perioperative staff and supports the delivery of excellent patient care. This role will be located at the new DIllon Health Center. ESSENTIAL JOB FUNCTIONS: Provides day-to-day accountability for supply inventories, monitoring volumes, flow, and sourcing. Analyzes product usage and oversees all additions, deletions, and changes to par levels and supply locations. Supervises a team, monitoring productivity and organizing workflow and responsibilities to ensure that employees understand and properly execute their duties. Sets work schedules, reviews and maintains task sheets, resolves personnel issues, and provides constructive feedback and coaching. Uses reports, data analytics, and strong attention to detail to anticipate supply needs and independently make decisions regarding supply shortages. Keeps supply chain management informed and communicates potential interruptions to perioperative team leaders. Coordinates receipt of deliveries and reconciles receipts against purchase orders, and reviews and resolves issues with invoices. Reviews reports to identify pricing or quantity discrepancies and confirms that discrepancies are resolved. Ensures compliance with regulatory bodies for proper storage and delivery of supplies as well as recalled or suspended inventory products. Closely coordinates with perioperative and other clinical staff and takes personal responsibility for customer satisfaction and service excellence. Works with Supply Chain leadership to develop and implement system-wide standardized inventory control and cycle counting strategy to provide appropriate financial controls and management. Organizes multiple projects and schedules to meet demand and shifting priorities and performs challenging tasks efficiently and effectively. Understands, communicates, and implements continuous process improvement strategies (e.g. Lean methodology) to all staff, and promotes the ongoing strategic vision and goals of Vail Health and the Materials Management Department. Role models the principles of a Just Culture and Organizational Values. Perform other duties as assigned. Must be HIPAA compliant. MINIMUM QUALIFICATIONS: Experience: 2 years in a leadership role required 5 years inventory experience preferred, healthcare industry a plus Perioperative supply experience, Allscripts Supply Chain Management Software, and PYXIS administrator preferred. License(s): Current, valid driver's license and ability to pass Vail Health's Department of Motor Vehicle Report criteria required. Computer / Typing: Must possess, or be able to obtain within 90 days, the computer skills necessary to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc. Education: Bachelor's degree preferred.

Keywords: Vail Valley Medical Center, Vail , Coordinator, OR Materials Management, Other , Vail, Colorado