Executive Assistant

Company: Aspen Skiing Company
Location: Avon
Posted on: May 3, 2021

Job Description:

The Executive Assistant is responsible for providing administrative support to C-Suite level leadership and their direct reports. This includes the Chief Financial Officer, the Chief Operating Officer, Mountain Division & the Sustainability division. This position is responsible for assisting the mentioned departments in the daily business activities and handling sensitive and confidential information in a professional manner.

Essential Job Functions

• Expert in interpersonal skills, handling internal and external customer communications.
• Possesses a high level of integrity to handle sensitive and confidential situations.
• Coordinate with CFO/COO and Finance department on Capital Projects and the Budgeting Process.
• Must be proficient in a variety of computer software applications including but not limited to, Zoom, Microsoft Teams, Outlook, Word, Excel and PowerPoint.
• Attention to detail in composing, typing and proofing materials.
• Must be able to multitask in a fast-paced work environment with demonstrated ability to work independently and to juggle multiple competing tasks and demands.
• Manages CFO/COOs calendar and independently schedules appointments and travel arrangements.
• Schedules and attends team meetings, provides agenda, meeting notes and follow up.
• Screens incoming calls and correspondence for the CFO/COO and responds independently when possible.
• Arranges programs, events, and/or meetings by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
• Assists CFO/COO and other accounting managers in compiling data, preparing and organizing proposals and reports.
• Oversees corporate credit card programs and corporate travel programs.
• Manages and maintains office supplies.
• Receives and processes invoices as directed.
• Organizes and maintains contracts and data ensuring accuracy and confidentiality.
• Coordinates schedules with vendors, and may help facilitate Request for Proposal processes as needed.
• Supports ASC's community philanthropy including in-kind donations, school visits, auction items and aspects of the Environment Foundations, the Caring for Community Fund and the Ketchum Community Fund.
• Administers the employee commuter incentives program
• Organizes the holiday gift program, school ski visits & grants for the three foundations
• Responds to community request and inquires for philanthropy, community engagement and sustainability.

Qualifications

• Bachelor's degree in business or finance or equivalent combination of education and experience
• Notary Public, preferred
• Must have the ability to identify different alternatives through financial reasoning and select appropriate alternative

Keywords: Aspen Skiing Company, Vail , Executive Assistant, Other , Avon, Colorado