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Executive Assistant

Company: Aspen Skiing Company
Location: Avon
Posted on: May 3, 2021

Job Description:

The Executive Assistant is responsible for providing administrative support to C-Suite level leadership and their direct reports. This includes the Chief Financial Officer, the Chief Operating Officer, Mountain Division & the Sustainability division. This position is responsible for assisting the mentioned departments in the daily business activities and handling sensitive and confidential information in a professional manner.


Essential Job Functions

  • Expert in interpersonal skills, handling internal and external customer communications.
  • Possesses a high level of integrity to handle sensitive and confidential situations.
  • Coordinate with CFO/COO and Finance department on Capital Projects and the Budgeting Process.
  • Must be proficient in a variety of computer software applications including but not limited to, Zoom, Microsoft Teams, Outlook, Word, Excel and PowerPoint.
  • Attention to detail in composing, typing and proofing materials.
  • Must be able to multitask in a fast-paced work environment with demonstrated ability to work independently and to juggle multiple competing tasks and demands.
  • Manages CFO/COOs calendar and independently schedules appointments and travel arrangements.
  • Schedules and attends team meetings, provides agenda, meeting notes and follow up.
  • Screens incoming calls and correspondence for the CFO/COO and responds independently when possible.
  • Arranges programs, events, and/or meetings by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
  • Assists CFO/COO and other accounting managers in compiling data, preparing and organizing proposals and reports.
  • Oversees corporate credit card programs and corporate travel programs.
  • Manages and maintains office supplies.
  • Receives and processes invoices as directed.
  • Organizes and maintains contracts and data ensuring accuracy and confidentiality.
  • Coordinates schedules with vendors, and may help facilitate Request for Proposal processes as needed.
  • Supports ASC's community philanthropy including in-kind donations, school visits, auction items and aspects of the Environment Foundations, the Caring for Community Fund and the Ketchum Community Fund.
  • Administers the employee commuter incentives program
  • Organizes the holiday gift program, school ski visits & grants for the three foundations
  • Responds to community request and inquires for philanthropy, community engagement and sustainability.


Qualifications

  • Bachelor's degree in business or finance or equivalent combination of education and experience
  • Notary Public, preferred
  • Must have the ability to identify different alternatives through financial reasoning and select appropriate alternative


Keywords: Aspen Skiing Company, Vail , Executive Assistant, Other , Avon, Colorado

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