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Executive Assistant 8311

Company: Vail Health
Location: Vail
Posted on: February 13, 2020

Job Description:

POSITION PURPOSE:

  • Provide administrative support to the Chief Financial Officer. JOB FUNCTIONS:
    • Provide confidential administrative support to the Chief Financial Officer and appropriate Administrative staff.
    • Record minutes for monthly Leadership meetings and other meetings as assigned.
    • Oversee or assist as assigned the functioning and maintenance of office equipment, and inventory control of supplies and materials.
    • Maintain the senior vice presidents' daily appointment calendars and tickler file; make travel and lodging arrangements as requested.
    • Create and type correspondence, action items, reports, memorandums, special projects, and related materials as requested.
    • Compose letters and memorandums from dictation, verbal direction or from knowledge of Medical Center's policy and procedures.
    • Receive, handle, and transfer phone calls and messages promptly and courteously. Provide routine information to callers in accordance with Executives request and Vail Health's policy and procedures.
    • If assigned Assist Project One with all tasks in relation to the Master Facilities Project including: Printing and processing invoices. Compile expense sheets, Coordinate meetings for the MFP team. Creating binders for meetings and Board members. Filing all construction documents and plans.
    • Coordinate or assist all Conference Center bookings for all departments with in Vail Health, including Shaw Conference room and Eagle Healthcare Center conference room.
    • Meet requested deadlines as assigned.
    • Perform other duties as assigned. Must be HIPAA compliant.
    • Role models the principles of a Just Culture. QUALIFICATIONS:
      • Experience:
        • Three years of experience as an Executive Assistant preferred.

Keywords: Vail Health, Vail , Executive Assistant 8311, Other , Vail, Colorado

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