Executive Assistant 8311

Company: Vail Health
Location: Vail
Posted on: February 13, 2020

Job Description:

POSITION PURPOSE:

• Provide administrative support to the Chief Financial Officer. JOB FUNCTIONS:
  • Provide confidential administrative support to the Chief Financial Officer and appropriate Administrative staff.
  • Record minutes for monthly Leadership meetings and other meetings as assigned.
  • Oversee or assist as assigned the functioning and maintenance of office equipment, and inventory control of supplies and materials.
  • Maintain the senior vice presidents' daily appointment calendars and tickler file; make travel and lodging arrangements as requested.
  • Create and type correspondence, action items, reports, memorandums, special projects, and related materials as requested.
  • Compose letters and memorandums from dictation, verbal direction or from knowledge of Medical Center's policy and procedures.
  • Receive, handle, and transfer phone calls and messages promptly and courteously. Provide routine information to callers in accordance with Executives request and Vail Health's policy and procedures.
  • If assigned Assist Project One with all tasks in relation to the Master Facilities Project including: Printing and processing invoices. Compile expense sheets, Coordinate meetings for the MFP team. Creating binders for meetings and Board members. Filing all construction documents and plans.
  • Coordinate or assist all Conference Center bookings for all departments with in Vail Health, including Shaw Conference room and Eagle Healthcare Center conference room.
  • Meet requested deadlines as assigned.
  • Perform other duties as assigned. Must be HIPAA compliant.
  • Role models the principles of a Just Culture. QUALIFICATIONS:
    • Experience:
      • Three years of experience as an Executive Assistant preferred.

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