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Property Management Assistant

Company: Vail Valley Medical Center
Location: Vail
Posted on: July 25, 2019

Job Description:

  • POSITION PURPOSE:
    • Responsible to support and preform administrative duties for Vail Health's housing program and property management department. Also preform administrative support duties for contract specialist.
    • ESSENTIAL JOB FUNCTIONS:
      • 1. Assist in creating and maintaining an inventory for all housing units. 2. Coordinate the move in/move out process for employee housing as well as overseeing the security deposit return process by creating and maintaining the reconciliation each month with Accounting. 3. Assist in execution of housing leases and ensure all documentation is kept up to date and filed correctly. 4. Prepare and assist in checklist for master leases and making sure all documentation is collect and filed appropriately. 5. Provide administrative support to the property management department in assisting with filing of leases, housing leases, check request, and any other documentation as needed. 6. Assist in execution of all Vail Health contracts (making sure all signatures are executed and dated appropriately). 7. Coordinate all documentation is filed correctly and timely in the Vail Helath's contract database and communicates to appropriate parties. 8. Ensure all documentation is collected and updated when needed (insurance, W9, ect.). 9. Coordinate cleaning of units and inspections of units before employees move in. 10. Role models the principles of a Just Culture. 11. Perform other duties as assigned. Must be HIPAA compliant.
      • QUALIFICATIONS:
        • Experience:
            • Must have strong organization skills and attention to detail.
            • License(s):
              • Current, valid driver's license and ability to pass Vail Health's Department of Motor Vehicle Report criteria.
              • Computer / Typing:
                  • Strong Excel and Microsoft office experience required.
                  • Must have intermediate computer skills in typing and access to online forms and policies.
                  • Must possess, or be able to obtain within 90 days, the computer skills necessary to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc
                  • Education:
                      • Some college preferred.

Keywords: Vail Valley Medical Center, Vail , Property Management Assistant, Executive , Vail, Colorado

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